A new version of Ummail was introduced in Jan 2007. It was equipped with improved functions incorporating some of the popular client based email features. Some efforts was also put into improving the following function to suit the internal user's requirement:
Value added in Email Composition (WYSIWYG tools, Request A Read Receipt, Add Contact and Mailing Group by name, Bigger Attachment Size, Universal Character Support)
Sorting and searching the address book / contact by name and email address
Searching the mailing group by name
File sharing among staffs and students
Compacting the Navigation Menu
Help Menu
Changing User Interface etc
Other activities carried out by the email section includes the following :
DB synchronization on PerdanaMail accounts of Student Information System (ISIS) Integrated
DB synchronization on UMMail/PerdanaMail accounts of Central Authentication System (CAS)
UMMail Database upgraded from MySQL 4.0 to MySQL 5.0.5
Mailman upgraded from version 2.1.3 to version 2.1.9 for better performance in Mailing List Server
The Ummail Team also introduces the UMMail Polling System to estimate and improve on a few identified areas of complaint.
Another initiative embarked during the UMWeb site enhancement period was the development of the web based UMExpert. The solution came into the picture to resolve the issues of updating the lecturers CV which was manually done at the initial stage. Thanks to the relentless constructive comments and suggestions from a few helpful members of the UM academics especially Prof. Rauzah Hashim (Faculty of Science), a rather large scale community based system which started development in February 2007 was able to be completed in April 2007.
UM Expert now have a bigger aim, that is to provide a standard and managed platform for UM Researchers to introduce and promote their research work and ultimately aimed to promote UM as a Research University
The main basic feature of UMEXPERT is the Update CV Info module which caters for info such as:-
Profile
Academic qualification
Professional qualification
Career history
Specialization
Publication
Research
Consultancy Project
Award and Recognition
Presentation
Supervision
Intellectual Property Right
Expert Linkages
Professional Affiliation/Membership
Technical Contribution
Evaluation activity
Teaching
Upload self photo
The latest module introduced in UMEXPERT is the Research Gallery module which aims to provide a standard platform for each UM lecturers to introduce a short synopsis of their own research to the general public.
External viewers are able to:
Select and browse list of UM Professors with CVs
Select and browse list of UM Lecturers with CVs
View various format of statistical info relating to UM Lecturers activities.
The new UM website initiative was a joint effort of all the respective entities representing the whole administrative spectrum along with a vendor designated as a consultant. The core website is intended to convey a better picture of the university through new look and feel, equipped with more pictures to reflect action and liveliness, while retaining an emphasis on an up to date contents. UMWeb was successfully launched on 14th Jan 2007 while pages under UMLife category followed suit on 31st Mar.2007.
Another initiative embarked during the enhancement period was the development of the web based UMExpert. The solution came into the picture to resolve the issues of updating the lecturers CV which was manually done at the initial stage. Thanks to the relentless constructive comments and suggestions from a few helpful members of the UM academics especially Prof. Rauzah Hashim (Faculty of Science) , a rather large scale community based system which started development in February 2007 was able to be completed in April 2007.
The network of UM Website is as large and complex as the institution itself. To date, 507 pages depicting the 6 main sites which are centrally maintained by the web team in ICR. Another 30 sub sites with 1375 pages are independently manage by the respective responsibility centres. The PTM's web team officially took over the monitoring and updating activities from the consultant as of 25th April 2007. Along with the take over process mentioned above, the PTM web team also assumed the task of monitoring of all the sites connected to the main website. Such measures was adopted to ensure a standard look and feel and to reduce incident of dead links.
Upgrading Activities for UM Portal in 2007 include:
A) The application engine upgrade consisted of:-
Database restructuring
Reorganization of codings from the old framework into a more structured framework identified by simple block based system.
Reorganization and Conversion of user access management
Implementation of new access granting management
And
B) UMPortal introduced another new module called Staff E-Services to replace the existing conventional Online Form
4.2 UMISISWEB (Student Portal)
Upgrading Activities for Student Portal applications system UMISISWeb include the following:-
Conversion of coding from ASP codes to PHP codes.
Combining the umisisweb portal administrative function to the central system used by UMPortal
Database restructuring
Reorganization of coding from the old framework into a more structured framework identified by simple block system.
Reorganization and Conversion of user access management
Implementation of new access granting management
4.3 UMSMS
The upgrading activities for UM SMS include new maintenance contract to manage the gateway and a simplified portal to help ease the administration process.
4.4 MIGS – Online Credit Card Payment Facility
June 2007, an online credit card payment facility was introduced by PTM for the Asian Pacific Conference on International Accounting issues 2007.The MIGS -Payment Gateway Service provides secure transaction through 3D secure environment verified by MasterCard Securecode and verified by VISA. MIGS enables a merchant to perform secure transactions over the internet.
CAS or CAMS is the SSO engine that managed the Single Sign On feature for UMPortal, IAMS and UMisisweb. Recognizing the complication and chaos that it may cause, the implementation step taken was in phased mode. As enhancement of CAS services for future expansion and usage is inevitable, PTM embarked on the replication of CAS servers to ensure high availability.
Other activities related to CAS:
CAS Administrative training of Jxplorer for PTM Administrator.
Integration of UMMail password registration with CAS
Integration of UMMail Changed password feature with CAS
Synchronisation of UMMail and CAS
6. Research Management Information System (RMIS) view
details...
New RMIS module introduced in 2007 was the Exhibition Module - Online Application (UMEKSPO 2007).
Modules upgraded in 2007 are Patent Module for Patent info and the Consultation Module which caters for additional info in Consultation module.
UM E-Learning, an Open Sourced based learning system promotes web based integrated learning management environment. As an Open Source based system, there is no user licenses to consider.
The system starts with its SSO style login followed by seamless integration with the integrated Student Information System (iSIS). This facilitates a simpler way to manage courses and students in tandem with those declared under the iSIS. Lecturers are able to automatically retrieve their course information and student registered from the iSIS without having to do it manually.
As of December 2007, a total of 623 UM Lecturers along with 8337 students are using the system as part of their teaching and learning activities beside the usual conventional classes.
A total of 10 trainings were conducted in 2007 and 114 lecturers attended leading to an increase in the number of lecturers registered for the system.
Customisations made for Budget Management Module used by PPHB, Student Clinic, Faculty of Built Environment include the activities of improving the various report formats and introducing a new function to control the invoice number generation process.
IAMS was fully accepted and used by reps from Bahagian Juru Ukur ,JPPHB and Bahagian Perolehan to help them in handling purchase management acitivities.
Training has been conducted and attended by a total of 67 staff from Bahagian Mekanikal, Bahagian Elektrik, Bahagian Sivil 1 and Bahagian Sivil 2, JPPHB.
New module specific for technician was also introduced to cater for technician based data entry
1st Nov 2007, Our Bursar had requested that IAMS to be implemented in Pejabat Pendaftar in order to help the said department in managing allocated funds.
The development of UM e-Survey was initially intended as an additional module as part of the QAMU new Website System. It is a joint venture project developed with a local Open Source based vendor.
During the course of the development, PTM forsee a great need to expand the system to cater for other administrative use, primarily to help other divisional assessment of services provided.
Hence, the completed UM E-Survey allows UM community to create and manage multiple web based surveys inside a single box. To date, 2 surveys have been successfully conducted in 2007 and 5 new surveys are on its way. The UM E-Survey system allows users to choose whether to conduct either community based survey or by invitation. It is also capable of producing survey reports in graphical format for analysis. Other features includes graphical based report and the ability to export survey answers to other format.
Standard modules available includes:
User Admin to administer users
Survey Admin to administer surveys
Questionnaires Generator to create, edit and to impose rules for the answer
Survey Notification to send invitation and reminder to responders
Report to analyze the results from responders.
Question Flow to skip questions based on responders answers
10. Patient Record Archiving Project - Faculty of Dentistry view
details...
The Patient Record Archiving project for the UM Dental Faculty was initially started in November 2006. It was divided into two parts:
scanning of patient documents and x-rays,
development of an application system to manage and retrieve the scanned documents and x-rays.
The main aim of this project is to digitize the patient documents both in order to save physical storage space and and to cater for fast retrieval.
Phase 1 of the project was completed in January 2007, with 200,000 patient record and 50,000 x-rays successfully digitized.
The purpose of setting up the PDF Engine is to allow conversion of documents from various formats (like .doc, .jpg, .ppt and etc) to .pdf from a central server.
We all know that, converting document to PDF format will save space and allow the distributed documents to have security features like:
1). disabled print function to protect the file to be print by others
2). set password for document printing
3). watermark feature
4). content protection against illegal copying and modifications
This centralized PDF Engine will be directly connected to a few systems which require document conversion for security reasons. In E-Journal System for instance, it will be used to add protection to journals and articles uploaded by lecturers or editors on the web.
PTM recognized that there is a need to provide a standard but flexible platform for lecturers, authors, editors and reviewers to collaborate, publish journals after receiving suggestions from a few faculties in 2005 and 2006. The move to develop an e-Journal system was then initiated in March 2007. To date, 50% of the development processes have been completed.
The general features envisioned is of the following nature:
internet based
able to support many content authors and editors distributedly
have a decent workflow component which is able to adapt to new information flow requirement in publishing and managing online journals.
all the information is able to be reached by the search engine
able to accept order online and perhaps payment via credit cards.
Other features to note :-
The Front ends module
The Back end module
Sitemap
A-To-Z
Search
Front Page Administration
Category Page
RSS Generator (Syndication)
User Feedback System
New Journal Reminder System
Shopping Cart
Payment Processing System
Users And Privileges Administration
Categorization Administration
Workflow Administration
Roles Administration
Task Administration
User Workspace
Product Management
Report
Internal Messaging System
B. Other Activities
in 2007
Other activities carried out
by members of the division in
2007 include :
Public Sector OSS initiative:
Head of Collaborative division , represents PTM UM as Ahli Jawatankuasa Pemandu Open Source Sektor Awam.
members of the division was also assigned to represent PTM in other OSS based committee and such as :
MOSTI OSS task force to discuss on Strategic Thrust 4 & 7 which concentrates on Research & Development in IPTA.
PROTEM committee
The division also set up an exhibition booth during MYGOSSCON in PICC, Putrajaya (6-7 Dec 2007) to promote and introduce to the public on UM’s own OSS inititiaves.
Online RUBELLA SURVEY SYSTEM
Online Rubella survey is an adhoc system developed within 4 days upon request to get feedbacks from the UM’s Community. It is a part of the activities held by a special committee to aid UM’s fight against rubella outbreak in the campus.
Contact us : umweb@um.edu.my, Centre for Information Technology, University Of Malaya, 50603 Kuala Lumpur, Malaysia. About this site
