Administrative Applications Division is responsible for the planning, development, implementation, maintenance, enhancements and upgrades of all application systems used by University of Malaya for the administration of students, finance, human resources, facilities, assets and complaints.
Enhancement of International Students screen for use of IPS .
Enhancement of student biodata screen to avoid input of invalid data.
(iii). Academic Module
New screen for faculties to manage information on Soft Skills
(iv). Registration and Examination Modules for Faculty of Dentistry
New module developed for Faculty of Dentistry to manage registration
(v). Registration and Examination Module for MBBS
Enhancement of marks entry process.
Development of examination results generation process.
(vi). Undergraduate Registration Module
Development of batch course confirmation process for SKRD usage.
Enhancement of course confirmation process to restrict students with debt of RM500 and above, and who have not done course and teaching evaluation, from confirming their courses registered.
(vii). Postgraduate Registration Module
Generation of ‘expired‘ students status and Letter of Reminder
Update of Semester Leave information
(viii). Undergraduate Examination Module
Addition of Class Generation Process for program PFA.
Additional logic to identify students who have ‘Gagal Keluar’ more than once.
Additional logic to cater for program FAB students.
Mark entry screen for Asasi API students.
(ix). Convocation Module
Development of download data screen for Tracer Study System for MOHE
Generation of students parade number.
Generation of reserved students parade number by degree program.
(x). Financial Module
Reconciliation process for payment via Internet.
Fees reverse process for students on semester leave.
Completed phase one of restructuring SCL,SVL,SWL system
(ii). Payroll and Sambilan Modules
Implemented more control in the screen to ensure user making less mistake while keying in data and reduce errors while processing monthly salary
Enhancement on reports
(iii). Student Accounting Module (SAS)
Financial Process exchange (FPX)
Prepare refund process to return wrongly charged fees to student
Enabled close semester being done before close month
Enhanced fees setup screen to reduce redundant data being key in the table
Recheck palapes fees that has been charged on student and prepare a new program to refund all the wrongly charged palapes fees
Prepared a program to refund all deposits of EX student which have not refund yet and return the money to student’s account, alumni’s account or to uncollected money act.
Develop a new process for generate bill presentment for matriculation student and undergraduate student who got offer to study in UM but not yet register
Prepared a new program to process JPA loan payment for students.
(iv). Modul Aduan dan Permohonan Pengguna (SAP)
Create new report and update current reports according to user’s requirements
(v). Enchancement for overall modules
Inserted user id and date created fields in tables
Add in log and list item in the screen to reduce key in error
To ensure user input is according to system’s requirement.
Integrated Human Resource Information System (iHRIS) view
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(i). Data Entry Module
This module facilitates the inputting of data needed by BSM, while the other modules are being developed. The data inputted into this module will be used by the other modules once the development of these modules is completed.
(ii). Staff Information Module
This module facilitates the recording and updating of current staff information comprising of his biodata, appointment, family, experience, education and administrative position.
(iii). Pre-services Module
This module facilitates the recording and updating of information on staff attending SLAB/SLAI programs and study leave.
(iv). Medical Module
This module facilitates the recording and updating of staff information concerning panel clinic, printing of letter of guarantee, and dental claims.
This system facilitates the online application for position in UM. The applicants are classified as internal applicants and external applicants. The development of the system started in January 2007 and first implemented on 9th April 2007.
E-Resume is a web-based system to facilitate final year students to input data to produce their resume for the purpose of seeking employment
4.
e-Application for Clinical Attachment/Clinical Fellowship view
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This is a web-based system to facilitate external applicants to apply for Clinical Attachment programs and Clinical Fellowships in the Faculty of Medicine, University of Malaya.
CTES was developed to facilitate students to evaluate their courses, lecturers and facilities via web. SKRD and faculties are able to access the evaluation analysis direct from the system.
This system will replace the SmartScan system in phases.
(i). Student Module
The purpose of this module is to record the evaluation score given by students on their lecturers, subjects offered, availability of infrastructure and also suggestions.
(ii). PTj Module
This module enables the faculties to input and update information needed for CTES. The faculties are also able to print the analysis and reports using the system.
(iii). SKRD Module
This module enables SKRD to plan, control, monitor and print analysis reports for DVC (Academic and International).
(iv). Lecturer Module
This module enables lecturers to obtain suggestions made by their students.
Training evaluation form and training attendance form design
2007 convocation card design
Multimedia presentation for “ Majlis Penyerahan Kursi Ungku Aziz”
Name tag design for ”kem ICT untuk anak-anak staf UM 2007”
Poster and pamphlet design concerning “sexual harassment”
Multimedia presentation for Pre-employment Closing Ceremony
Multimedia presentation for AEI home page.
Undergraduate matric card form design
Backdrop design for “Ekspo Penyelidikan Rekacipta dan Renovasi UM 2007”
Graphic design for Security Office hotline
Scroll Awarding System (SASy)
Campus Card Encode System
UM logo design in jpg format
Banner e-Attendance, ALMS,Sistem Penilaian Kursus dan Pengajaran and ICR (International and Corporate Relations Office)
Brochure and bookmark for PTM
Wallpaper design for desktop
Projects Under
Development and Enhancement
1.
University of Malaya Management Information System (UMMIS) view
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UMMIS has been developed to help university’s top management to make decisions. UMMIS provide functions to link to all types of database platforms in UM, and to be able to generate and analyze the generated data to perform a dynamic and interactive presentation using the system.
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Integrated Human Resource Information System (iHRIS) view
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(i). Code Maintenance Module
This module enables users to record and update information on codes being used by all modules in the system. These codes ease the generation of reports and statistics, reduces manual inputting of data, reduces error in data-entry, and speeds up the data entry and updates.
(ii). Recruitment Module
This module facilitates the processes involved with staff recruitment. The process starts with the advertisement of vacancies. It provides the staff number generation process and checks against records in FIS.
(iii). Promotion Module
This module facilitates the processes involved in academic and non-academic promotion exercise.
(iv). “Penilaian Tahap Kecekapan (PTK)” Module
This module facilitates the recording and updating of PTK data.
(v). Training Module
This module facilitates the recording and updating of staffs training, including internal training, external training, induction courses, Biro Tatanegara course and English placement course.
(vi). Leave Module
This module facilitates the recording, updating and generation of annual leave, and also the recording and updating of sabatical leave, conference leave and research leave.
(vii). Assessment Module (Penilaian Prestasi)
This module facilitates the recording and updating of staff assessments information.
(viii). Allowance and Claims Module
This module facilitates the recording and updating of claims of allowances comprising of :
Ad hoc Allowances – Allowances claimable
Fixed Allowances – Allowances received by virtue of position
3.
Responsibility Centre Information System (UMRCIS) view
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This system facilitates PTj to manage any activity relating to its own staff, e.g. staff assessment, promotion application, training application, and leave application. Development of the system is in phases and started in August 2007. The first module being used is the Annual Assessment Module (Penilaian Prestasi Tahunan) in November 2007.
This module can be access via UMPORTAL and facilitates human resource matters online, e.g. dental treatment claims, promotion application and staff assessment.
