ICT PLANNING, SECURITY & TRAINING DIVISION 2006

To improve the university’s distance learning facilities, the management had approved to upgrade a lecture hall to be equipped with video conferencing equipment. The C1 Seminar Room, Faculty of Science had been chosen for this purpose.

The project was started on April 12, 2006, there were a series of discussion and meetings to determine the design and equipment required for the hall.

The project was completed in August 27, 2006 in time for the targeted date on August 28, 2006, which was visit by delegates form Kyoto and TsingHua Universities.

E-Lecture is a collaborative project among 3 universities; they are Kyoto University of Japan, Tsinghua University of China and University of Malaya. Lecturers form each university took turns to provide lectures on Environment Science, the topics included Air, Water and Solid Polution, Management and Control of Environment (The method used to share lecture was by using video conferencing technology).

Each university party has the Video Conferencing set which used internet for connectivity.

The e-lecture was conducted successfully for two (2) semesters.

i. Video Conferences Between Academy of Islamic Studies (API) with its branch campus in Nilampuri, Kelantan.

API, KL conducted meetings, discussions and classes with its branch Nilampuri, Kelantan by using video conferencing. PTM had provided a video conferencing set for them to establish the connection with Nilampuri branch.

PTM provided consultation and technical support for video conferencing with Nilampuri. PTM also trained technical staff to use the equipment .

ii. Discussion of Asia-Link Project (MUCED)

There were two sessions of video conferencing for the Discussion of Asia-Link Project (MUCED), on Sept 9, 2006 and Oct 6, 2006. The conferencing were among MUCED, UM, Delft University of Technology, Holland and Denmark University of Technology.

PTM’s role is to support video conferencing sessions and to make sure the events run smoothly without any interruption.

iii. Video Conferencing Testing

There were several tests conducted through out the year:

- PTM with Academy of Islamic Studies, KL
- PTM with Academy of Islamic Studies, Nilampuri Kelantan
- PTM with AudioNet, Cyberjaya
- PTM with Dallas, United States
- PTM with Faculty of Medicine
- PTM with Royal Perak Medical College, Perak
- PTM with Tandberg Company, Germany Site
- PTM with Tandberg Company, Malaysia Site
- PTM with Kyoto University, Japan
- PTM with Tsinghua University, China

In year 2006, PTM had installed additional 5 Network Viruswall, amounting to 10 Network Viruswall installed throughout the campus. The equipment was effective in blocking the spread of the viruses from one segment to another segment of the network and to ensure that computers and UM networks were secure. Because a computer infected with viruses had potential to be abused by third party to launch attacks on others. Data and confidential information could be at risk, compromised or exploited. These incidents could result in loss and jeopardize University’s reputation. The following were the locations installed with Network Viruswall.

i) Makmal A, Perpustakaan Utama
ii) Makmal D, Perpustakaan Utama
iii) Makmal Komputer Fakulti Sains
iv) Fakulti Bahasa dan Linguistik
v) Jabatan Farmasi, Fakulti Perubatan
vi) Fakulti Pergigian
vii) Institut Pengajian Siswazah
viii) Akademi Pengajian Islam
ix) Bangunan Siswarama, Fakulti Sastera
x) Pusat Asasi Sains

As the results from the “virus tracing“ by Viruswall, lists of computers which had been infected with viruses were sent weekly to Wakil IT in various PTj via letters and emails (uminfo) for clean up purpose. To support activities to trace infected computers, an IP and user database was developed. The database was very usefull in finding the identity of users and computers. Up to the end of December 2006, 44.2% of the infected computers were clean of viruses.

To support ICT services provided, PTM had prepared 8 rules, 4 policies and one guideline on ICT security. All the policies, rules and guidelines could be obtained from the web site: http://ictsecurity.um.edu.my. The following were the list of policies, rules and guideline.

1. Peraturan Penggunaan Komputer dan Sumber Rangkaian
2. Peraturan Penggunaan Komputer
3. Peraturan Penggunaan E-Mail
4. Peraturan Penggunaan Rangkaian Wireless
5. Peraturan Penggunaan Anti-Virus pada Komputer-Komputer Di dalam UM
6. Peraturan Penggunaan Internet dan Intranet
7. Peraturan Penggunaan Makmal Komputer
8. Peraturan Kawalan Keselamatan Fizikal Di Pusat Teknologi Maklumat
9. Garis Panduan Akaun dan Kata Laluan
10. Polisi Ancaman Keselamatan
11. Polisi Keselamatan Bilik Pelayan
12. Polisi Keselamatan ICT PTM
13. Polisi Penggunaan

In support of policy development plans related to document security and secrecy, a briefing on Buku Arahan Keselamatan was held on October 12, 2006. The briefing was presented by Mr. P. Terence Selvakumar, Ketua Bahagian Keselamatan Perlindungan ICT, Pejabat Ketua Pegawai Keselamatan Kerajaan Malaysia, Jabatan Perdana Menteri, Putrajaya. Senior offices from UM and heads of PTM attended the briefing. The purpose of the briefing was to provide a better understanding of the ICT security and the contents of Buku Arahan Keselamatan. All because PTM was in the process of developing ICT security policies related to document security based on Buku Arahan Keselamatan published by Pejabat Keselamtan Kerajaan Malaysia.

Convocation Ceremony is a very meaningful event for graduates and their parents. Now, the recorded telecast of the ceremony in DVD format can be owned by graduates who want to keep the DVD as a valued personal collection.

This DVD Convocation Project was started in 2005 by Pusat Teknologi Maklumat (PTM) to provide the recorded video of the ceremony in DVD format as a good deed and service to UM staffs and students especially for graduates. The recorded video will cover the convocation ceremony based on the sessions of the graduation.

In the DVD pioneer project in 2005, the production of the DVD convocation was done by a vendor while PTM played a role in promotion and sales of the DVD. The experience from the DVD pioneer project gave confidence to PTM to be in charge of all the process in the 2006 DVD Convocation project : from the production of the DVD itself thru the promotion and sales of the DVD.

The DVD Convocation project which reached its second year wouldn’t be a success without partcipation and cooperation from PTM staff and staff from Bahan Penerbitan Media, Fakulti Bahasa & Linguistik, Universiti Malaya.

Two types of sales approach was introduced: 1) by reservation and 2) by direct sales from PTM booth during the convocation ceremony. The planning, promotion and publicity that was distributed through letters, brochure, banner, poster, bunting and announcement through emails contributed to the success of the DVD Convocation project.

Total of 1,902 from 2,096 units of the DVD was sold during the 2006 Convocation ceremony. The sales accomplishment of 97.4 percent proved that UM graduates gave full support to this project.